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Accounts Payable Specialist

POSITION SUMMARY:

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

ESSENTIAL JOB FUNCTIONS:

  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
  • Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
  • Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
  • Maintains accounting ledgers by verifying and posting account transactions.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Maintains historical records by microfilming and filing documents.
  • Disburses petty cash by recording entry; verifying documentation.
  • Reports sales taxes by calculating requirements on paid invoices.
  • Protects organization's value by keeping information confidential.
  • Updates job knowledge by participating in educational opportunities.
  • Accomplishes accounting and organization mission by completing related results as needed.

Skills/Qualifications: Tracking Budget Expenses, Attention to Detail, Thoroughness, Organization, Analyzing Information, Accounting, Vendor Relationships, PC Proficiency, Data Entry Skills, General Math Skills

Knowledge & Experience

  • Knowledge of basic computer hardware and networking technologies
  • Experience with Windows desktop operating systems
  • Proficient written and oral communication skill
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